Host an intern

H410 Public Health Undergraduate Internships

There are two situations that are common with organizations interested in hosting an intern:

The site has an opportunity

The site has an opportunity and wants to let students know about it.

For this situation, the site would send an internship position announcement to the Undergraduate Public Health Internship Coordinator, Karen Elliott at: Karen.Elliott@oregonstate.edu who can send it out on the internship listserv. If there is not a position announcement, the template (docx) can be used a guide.

A student approaches the organization

A student approaches the organization and inquires about an internship.

For this situation, a site that agrees to the internship responsibilities below, can host a student.

 

Site requirements

Before offering an internship to a student, please double check your site requirements (background check, drug testing, etc.). Make sure to communicate this to the student and let them know if they are responsible for the cost and the expected timeline.

 

Affiliation agreements

While we do not require affiliation agreements, we do have them with most major clinics and hospitals in Oregon.

Please check to see if your site requires an affiliation agreement.

 

New affiliation agreements

Creating a new affiliation agreement requires collaborating with the Procurement and Contract Services Office on campus. Due to the volume of affiliation agreements that this office is responsible for, please allow several weeks to months, depending on complexity.

An affiliation agreement can be established with a site that would like to establish a partnership and host interns regularly. We are unable to do one time only affiliation agreements for a student. An affiliation agreement would need to be a partnership that has opportunities regularly available for students to apply to. 

Interest in Hosting an Intern (pdf)

 

Internship site responsibilities

Designate a Preceptor

The site should have designated at least one preceptor to the student during the entire internship process that is available to sign paperwork, meet with the student and provide mentorship and feedback on work projects. It is common for sites to have two preceptors for the student.

To be a preceptor, it requires at least a relevant Bachelor's degree, and the person must be employed with the organization (not a volunteer) and not be related to the student.

 

Provide Relevant Projects

Make sure the internship activities fit with either Health Management and Policy, Health Promotion and Health Behavior. The Internship Survival Guide has appropriate projects listed for each.

 

Provide Workspace

It is the responsibility of the site to provide the student with workspace and expectations of the work schedule and office related policies. Students should not be working on their own remotely (from home, library, etc. except for minimal hours on research, reading documents, etc.).

 

Provide 180 hours, 270 or 360 hours within a ten week academic term

Internships can be 360 hours for one ten week term or split between two terms, 180 hours each term, or 270 hours for the revised EOH minor.

These hours can include the student attending staff meetings, engaging in professional development opportunities, attending relevant committee meetings, conferences, workshops, etc.

 

Meet Regularly with the student

The preceptor can meet regularly with the student through email, phone, and in person. The preceptor and student can discuss regular meeting times to receive input and discuss activities.

 

Provide feedback to the student

Most students will be seeking employment after their internship and it is vital that they receive ongoing feedback regarding their performance, skills, and projects.

 

Complete Paperwork by the Deadlines

Complete the paperwork before and throughout the term with the student by the designated deadlines listed on the forms. The organization/agency and student agree to the internship responsibilities and activities as detailed in the Internship Manual.

 

Background checks

It is not OSU policy to perform background checks on all OSU students, and OSU does not certify or vouch for the background of the students who participate in this internship.

Accordingly, you must conduct your own background check or require the student to obtain a background check, if you would like to determine fitness for duty using that information.