Operations Team

College of Public Health and Human Sciences

We oversee the infrastructure of our college on the Corvallis campus.

The CPHHS Operations Team oversees the infrastructure of the college on the Corvallis campus.

This includes phones, computers, office moves, office furniture, onboarding new employees, purchases, facility issues/repairs, custodial issues/repairs, surplus, recycling, space inventory, room scheduling, rental of activity spaces and much more.

If you have an issue or project, we will work to rectify the situation.

  • Debi Rothermund, Operations Manager, 541 737-3324, 7-DEBI
  • Fred Lay, Property Specialist 3 – Operations Assistant, 541 737-3416 & 541 737-3266
  • Kara Keenan, Operations Specialist / Scheduler, 541 737- 2686

Debi and Kara are located in 123 Women's Building
Fred is located in Langton Hall 14A & Women’s Building 7i


Announcements

Dear OSU Community Members,

I hope your spring term is off to a great start. As we continue to monitor the status of the pandemic and public health conditions, and evaluate our response measures, I write to provide an update on OSU’s policies related to proof of meeting the university’s vaccination booster requirement and required testing for unvaccinated individuals.

 

Vaccination Requirement – Boosters

On Dec. 28, 2021, the university announced that all students and employees would be required to be up-to-date on their COVID-19 vaccination sequences by Feb. 15, 2022. This deadline was later delayed to May 1, 2022, due to slower-than-anticipated availability of the booster, as well as anticipated clarity from health authorities on what level of immunization would be necessary going forward to support community health.  We have learned that boosters will become increasingly individualized, with the timing of boosters being based on individual health conditions, age of the person, and timing of past vaccinations.

Having achieved very high rates of vaccination among OSU students and employees, along with consultation with local public health authorities, going forward, OSU currently plans to maintain a requirement to provide proof of initial vaccination, and in alignment with the CDC, recommend that you stay current in your vaccination. At this time, the university will not require booster shots for students and employees. To learn more about the factors that have informed this decision, please visit our Safety and Success FAQ’s.

 

Testing

OSU plans to continue providing PCR COVID-19 testing on the Corvallis and Bend campuses through spring term for those who wish to obtain a test.At this time and effective immediately, OSU students and employees who have received an exemption from being vaccinated are no longer required to test weekly. Vaccinations are still an important measure in helping to prevent more serious illness and hospitalization, but testing only unvaccinated individuals no longer meets the intent behind requiring weekly testing – which was to significantly slow spread among those who were more likely to contract and transmit the virus.  To learn more about the factors that have informed this decision, please visit our Safety and Success FAQ’s.

We will continue working closely with state and local public health authorities to monitor pandemic conditions and communicate updated recommendations, and we thank all OSU community members for their commitment to the university’s public health responses.

Thank you,
Dan Larson
Vice Provost for Student Affairs
OSU Coronavirus Response Coordinator

Currently, Oregon State University requires face coverings in indoor spaces.

However, on March 12, 2022, the Oregon Health Authority will discontinue the statewide indoor mask mandate.

See Face Covering Guidance, Supplies & Public Health Policy for more information.

All eligible OSU students and employees must be up to date on COVID-19 boosters by Feb. 15

All Oregon State University students and employees who are eligible for their COVID-19 vaccine booster shot must be up to date with their doses and upload required documentation by Feb. 15, 2022.

Eligibility is determined by the date of your last COVID-19 vaccine. If you received your last shot at least five months ago, you are eligible for a booster.

Students and employees must also upload proof of their vaccination status to Student Health Services’ Patient Portal by Feb. 15, 2022. To do so, upload one of the following documents as a digital copy (photograph, scanned image or PDF):

  • CDC COVID-19 Vaccination Record Card.
  • Record of immunization from a health care provider or pharmacy.
  • Medical records documenting the vaccination.
  • Immunization records from a public health or state agency immunization information system.
  • Any other official documentation verifying your vaccination status. Must include the vaccine name, date(s) administered and the name of the health care professional or clinic site the vaccine was administered.

A vaccine clinic is being held daily from 11 a.m. to 6 p.m. at the Benton County Fairgrounds in Corvallis through Friday, Feb. 11. All brands of authorized COVID-19 vaccine, including Pfizer for 5-11 year olds, are available. This event is open to anyone 5 years or older, and no appointment is needed.

Drive-thru and walk-up options are available.

If you need transportation, the OSU Booster Bus can help: Take SafeRide to the vaccination clinic at the Benton County Fairgrounds, 4 to 6 p.m., beginning Monday, Feb. 7, through Friday, Feb. 11. Pickup is near the SEC Plaza on the Corvallis campus, with shuttles running every 20 minutes. You also can request a ride via the SafeRide app or call 541-737-5000.

If you need to book a booster appointment, several websites can help you find one nearby:

If you have questions regarding OSU vaccine and booster requirements, please email coronavirus.health@oregonstate.edu.

COVID-19 Updates

  1. Benton County ordinance requires face coverings outdoors.
  2. Employees can now begin the vaccination requirement process.
  3. OSU to require proof of vaccination for designated events and spaces.

 

Dear OSU Community Members,

The significant transmission rate of the Delta variant and increase in COVID-19 cases, primarily among the unvaccinated, is concerning and stressful. At the same time, we face very different conditions today than at the start of the pandemic in early spring 2020, when we shifted primarily to remote operations.

With our vaccination requirement, very high rates of vaccination among our students and employees, the use of face coverings, and the use of other public health measures related to cleaning and ventilation, our plan to return to in-person instruction and more on-site activities in the fall remains.

Our latest updates, based on public health guidance and our ongoing consultation with local and state public health authorities, follow.

 

Face Coverings

Please use a face covering in all OSU indoor settings and follow any other local public health requirements that apply in your location. Face coverings remain a highly effective community and individual measure in reducing transmission of the virus.

 

New Benton County Outdoor Face Covering Requirement

Per Benton County’s order (pdf), individuals five years of age and older must wear masks or face coverings in outdoor public settings where physical distancing of six feet is not feasible. This policy is in addition to Oregon’s face-covering requirement for indoor settings.

Deschutes County Public Health is urging the use of face coverings outside where physical distancing is not possible. Other jurisdictions may have their own face covering requirements. Be sure to check for local face covering requirements.

 

No Face Covering Required while Teaching

Per the State of Oregon’s indoor face covering and mask mandate, a face covering is not required when teaching a class, when all of the following conditions are met:

  • If multiple people are speaking, only one may be unmasked at a time.
  • The speaker always remains at least six feet from the audience.
  • Everyone else in the room is masked.

 

Events and Activities May Continue

With the use of face coverings as a primary public health measure, and with thoughtful event design and consideration of timing and location, in-person events and activities may continue at this time. In fact, in-person events and activities are an important component of the vitality of our university and community, even as we work to reduce the spread of COVID-19. If you are planning an event or activity and would like to consult with someone on how to apply public health measures within your activity, please contact Shelly Signs with University Events or Kelly Sparks for OSU-Cascades. Additional guidance can be found on the In-person Events Planning website. We encourage all community members to feel comfortable in making their own personal decisions regarding attending events as we continue to live with COVID-19.

 

Proof of Vaccination Required for Designated Events and Spaces

As an added measure to reduce the risk and spread of COVID-19, proof of vaccination, or proof of a recent negative COVID-19 test, will be required to gain access to designated university spaces and activities. Designated spaces will be defined by the Coronavirus Response Coordinator and in consultation with program leaders and the local public health authority. Examples may include athletic events, concerts, and conferences, recreation centers, field trips and other experiential learning activities that present higher risk.

We expect to allow use of CDC-issued vaccination record cards and other records, as well as possible technological solutions, in providing provide proof of vaccination or a recent negative test. Details on how this requirement will be implemented will be shared in the days ahead.

 

Vaccination Program

OSU students are proving highly committed to their personal wellness and public health. Even before OSU’s Sept. 15 deadline for compliance, approximately 19,800 students of the roughly 20,2700 students whose status requires compliance, have already completed the compliance process. Of those who have completed the process, approximately 18,700 students or 94% of those in compliance with the policy are fully vaccinated.

Beginning Monday, Aug. 23

Beginning Monday, Aug. 23, OSU employees can begin complying with the university’s vaccination program requirements.

Employees are required to attest that they are fully vaccinated. Attestation does not require employees to submit medical information. OSU employees who claim an exemption based on a medical or non-medical reason must complete an educational module. Employees can complete the compliance process by visiting OSU’s Safety and Success website.

 

Support Resources

The Beyond Benefits Employee Assistance Program (EAP) provides work life and counseling support to OSU employees. Text and chat counseling services are now available through their connection with BetterHelp. To access benefits, call Beyond Benefits EAP at 1-855-327-4722 and let them know your specific needs. Beyond Benefits EAP is hosting the following webinars on topics designed to support employees during the next six weeks:

  • Coping During Uncertain Times - August 31, 2021 at 12 noon
  • Counseling and Therapy Demystified – September 16, 2021 at 12 noon
  • Managing Worry and Anxiety – September 21, 2021 at 12 noon
  • Strengthening your Ability to Empathize – September 30, 2021 at 10 a.m.

The webinars are recorded.

Employees may register for these webinars or watch recordings of past webinars on the Human Resources Benefits website.

 

As a community we can contribute to personal and public wellness and resume on-site learning, teaching, research, outreach programs and other activities by following the guidelines above and supporting one another, just as we have done since the start of the pandemic.

Sincerely,

Dan Larson
Vice Provost for Student Affairs
OSU Coronavirus Response Coordinator

Dear OSU Community Members,

I write to provide you with information on Oregon State University’s updated policy regarding face coverings, which aims to slow the rapid increase in COVID-19 due to the Delta variant.

Our policy requires faculty, staff, students, volunteers, visitors and contractors in all university locations and programs to wear a face covering in all OSU indoor spaces. Indoor spaces is defined by the Oregon Health Authority (OHA) as anywhere indoors, including but not limited to public and private workplaces, businesses, indoor areas open to the public, building lobbies, common or shared spaces, classrooms, elevators, bathrooms, transportation services and other indoor space where people may gather for any purpose.

OSU’s policy is in keeping with Gov. Kate Brown’s statewide requirement for the use of masks in public indoor spaces. This statewide mandate is in response to nearly every county in the state of Oregon being classified as “high” for levels of transmission of COVID-19 by the Centers for Disease Control and Prevention (CDC). Meanwhile, transmission is forecasted to increase dramatically in the coming weeks without public health interventions, such as increased face covering use.

In response to Gov. Brown’s action, OSU’s COVID-19 Safety & Success Policy has been revised. For additional guidance, see relevant FAQ’s.

The upward trend in COVID-19 cases underscores how critical it is that as many people as possible in Oregon, the nation and the world get vaccinated. Thus far at OSU, data from the university’s vaccination program indicate that 95% of students are choosing to be vaccinated rather than submit an exemption. We are proud of the commitment OSU students have toward contributing to the health of the university community and the communities in which we operate. We will continue to update you on vaccination rates among students and employees as we near the Sept. 15 deadline for employees and students to comply with OSU’s vaccination program.

With our vaccine requirement in place and the policy regarding the use of face coverings as conditions warrant, the university remains on its Pathway to Fall and offering a primarily in-person campus experience for students.

Sincerely,
Dan Larson
OSU Coronavirus Response Coordinator
Vice Provost for Student Affairs

Effective immediately, face coverings are now required in all public indoor settings at OSU.

This policy will be reviewed weekly, adjusted as appropriate, and communicated at COVID-19 Safety & Success.

Last week, we communicated that the Centers for Disease Control and Prevention (CDC) and the Oregon Health Authority (OHA) had updated their guidance to recommend the use of face coverings in public indoor spaces. In that context, we endorsed these recommendations under OSU’s Framework on Face Coverings, emphasizing that we would update our policy as public health conditions changed.

Since last week’s message, the Delta variant of COVID-19 has significantly spread throughout Oregon, and most counties have reached a “high” level of transmission as determined by the CDC.

For purposes of this face covering requirement, “public indoor settings” at OSU include indoor environments in university-owned or controlled property or in which OSU activities are held, and which are open to the public. Examples include classrooms, dining centers (except while seated to consume food/drink), recreation centers, indoor sports venues, conference and event centers and spaces, service centers, front desks, and offices with frequent engagement with OSU community members or the public.

Generally, public indoor settings do not include university workspaces (e.g., offices or cubicles) and spaces within residence halls that do not have high frequency or recurring visitations by the public, and where individuals are not exposed to others who are not assigned to work in that space. Please review these FAQ’s for additional guidance. OSU Athletics will continue to follow Pac-12 Conference medical guidance.

Our policy on the use of face coverings complements the university’s vaccine program requirement for all faculty, staff and students.

We understand this face covering requirement may be unsettling to those who are weary of public health measures and constantly worry about their health and that of others within their families and community. The university’s primary goal remains the health and safety of our university community and the communities in which we operate. Continued vigilance is critical as we plan for a return in the fall to a more typical on-site experience, and a potential relaxation of the face covering requirement, if conditions allow.

Sincerely,
Dan Larson
OSU Coronavirus Response Coordinator
Vice Provost for Student Affairs


Overrides Processes

See overrides processes (doc) for details on:

  • TBA/Blanket overrides
  • course overrides
  • internship overrides

 

Internship override process

Follow directions at internship override process.

 

Key requests

Follow the directions on the CPHHS Key Request form.

 

New computer requests

If you have approval from your supervisor or School Head, you can visit University Information & Technology's Technology Purchasing website. This website has recommendation forms to help with purchasing technology, providing insight into costs and expectations along with streamlining the buying process.

Use the site to get a quote for a new computer. If you approve the quote, send it to Debi Rothermund with an Index for payment for approval. CN will then order the computer, receive it, configure it and contact you for an interview on your needs.

You MUST have approval from a supervisor or School Head.

 

Concur Travel and Expense

All travel and non-travel employee reimbursements are processed through Concur Travel and Expense.